Approval Check

Name of team member checking approval:

Client names:

Which Broker:
-Select which broker-broker is kirsty - kirsty@uploans.com.aubroker is carrie - ct@uploans.com.aubroker is keisha - keisha@uploans.com.aubroker is carly - carly@uploans.com.aubroker is tameeka - tameeka@uploans.com.au

Who is handling settlement:
Kirsty's & Carrie's deals:
Purchases under 250k, all refinances and top-ups are handled by the CSM.
Purchases over $250k are handled by Sally.
Keisha and Carly: handle all of their own settlements, regardless of the loan type.
-Select one-Handling settlement is Sally@uploans.com.auHandling settlement is CSM - Lucy@uploans.com.auHandling settlement is CSM - Keisha@uploans.com.auHandling settlement is CSM - Katie@uploans.com.auHandling settlement is CSM - Dave@uploans.com.auHandling settlement is CSM - Carly@uploans.com.auHandling settlement is CSM - Sam@uploans.com.au

Check funding calculator to see if there are multiple deals. If so, make sure we have approval on both deals:
-Select One-Single Approval onlyMultiple Deals all approvals are here

Check approval/s match most recent funding calculator.
IF YES: Continue with this check.
If Approval doesn't match: Go to the TeamKD/CT Board in Monday, duplicate and complete the task called "ISSUE with approval template" in the templates
Approval matchesThere is an issue - I have followed the template from Monday, and have been given the go-ahead to continue the check

LOAN 1.

Interest rate - If any difference to the funding calculator, pause here and mark task as waiting on broker:
As per funding calculatorLower than than funding calculatorDifferent than funding calculator (put notes below i.e due to fixed loan split etc)NA

How was the interest rate confirmed?
Approval letter from the bankCalled and confirmed with the bank over the phone

Loan amount (If it is within $500 of the submitted amount, you are fine to proceed):

Fixed/Variable (If fixed, please also note if the client has confirmed a rate lock, and the expiry date of the rate lock):

Loan term :

all confirmed correctVariation less than $300 ok to go ahead

LOAN 2.

Interest rate - If any difference to the funding calculator, pause here and mark task as waiting on Broker:
As per funding calculatorLower than than funding calculatorDifferent than funding calculator (put notes below i.e due to fixed loan split etc)NA

How was the interest rate confirmed?
Approval letter from the bankCalled and confirmed with the bank over the phone

Loan amount (If it is within $500 of the submitted amount, you are fine to proceed):

Fixed/Variable (If fixed, please also note if the client has confirmed a rate lock, and the expiry date of the rate lock):

Loan term:

all confirmed correctVariation less than $300 ok to go ahead

LOAN 3.

Interest rate - If any difference to the funding calculator, pause here and mark task as waiting on Broker:
NAAs per funding calculatorLower than than funding calculatorDifferent than funding calculator (put notes below i.e due to fixed loan split etc)

How was the interest rate confirmed?
Approval letter from the bankCalled and confirmed with the bank over the phone

Loan amount (If it is within $500 of the submitted amount, you are fine to proceed):

Fixed/Variable (If fixed, please also note if the client has confirmed a rate lock, and the expiry date of the rate lock):

Loan term:

all confirmed correctVariation less than $300 ok to go ahead

LOAN 4.

Interest rate - If any difference to the funding calculator, pause here and mark task as waiting on broker:
NAAs per funding calculatorLower than than funding calculatorDifferent than funding calculator (put notes below i.e due to fixed loan split etc)

How was the interest rate confirmed?
Approval letter from the bankCalled and confirmed with the bank over the phone

Loan amount (If it is within $500 of the submitted amount, you are fine to proceed):

Fixed/Variable (If fixed, please also note if the client has confirmed a rate lock, and the expiry date of the rate lock):

Loan term:

all confirmed correctVariation less than $300 ok to go ahead

If application is an Equity Release for funds towards a pre-approval - pause here, check "cover sheet" in the "to keep" folder in client dropbox to check if it is an Equity Release or not. Check with the CSM if we are going ahead with the refi now or just treating as pre-approval:

N/A - this is not an Equity Release for an AIP.Yes, this is an Equity Release for an AIP - we are fine to go ahead with the equity release documents now.Yes, this is an Equity Release for an AIP - we are NOT going ahead with the refi now. Complete pre-approval check but leave in and make bold DO NOT SIGN ANY DOCUMENTS now portion of email.

Check for any settlement conditions:
ME BANK-call to check interest rate,loan amounts,special conditionsCBA - check decision email for settlement conditionsUBANK - call to confirm all details (rate, loan term, conditions)WESTPAC - check Brokerhub for conditions and confirm with BDM for any other conditionsALL OTHER LENDERS - check all pages of approval letter for any conditions

Copy any settlement conditions here:

If Sally is handling this approval - set up a filter in team@ for the application number in the subject to be archived and forwarded directly to settlement@uploans.com.au (DropBox. Filepath: Z. Procedures Forms Templates > Quick how tos > Filter team
Yes, I have done this and mail will go to SallyNo filter created, settlement being done internally

What is Lead/Commission Split (open game plan word doc in dropbox, search commission split):
100% Broker80% broker 20% Carrie80% broker 20% Kirstyoffice lead80% broker 20% staff member
Refinance rebate? (search Game Plan word document in dropbox for rebate)
If so, add to Ella's Monday refi rebate list to chase 1 month after approval (If this is an ANZ rebate, next follow up date should be in 1 week), select lender and status as 'not yet settled':
Yes, Added task to Ella's Monday refi rebate list to chase 1 month after approval (If this is an ANZ rebate, next follow up should be in 1 weekNA - no refinance rebate
Construction loan? Check Game Plan Email to see if this is a construction loan. If it is, add to a task to Sam's Monday list 'Start construction checklist for XXX':
DoneNA - no building involved

First home buyer Scheme? (check funding worksheet if loan is over 80% and has no LMI payable, then it is FHBG).
If yes, move to the section 'Approved - Pending FHBG form approval' in Updates, and mark followup for next business day. Copy these words into update
Make sure to add the First Home Guarantee Scheme form as a settlement condition on this loan.
Yes - FHBG client, moved in updates and condition notedN/A, not a FHBG clientIf the client is with Commonwealth Bank, send #F email from the Templates section of the Updates board, and copy it into the comments in Updates.

If this is an Owner Occupied purchase (not land only) send #10 Connect now email template updates templates - schedule send for 2 days :
DoneNA - not an Owner Occupied purchase

If this is a vacant land approval check, add task to Lexi or Vel's list - Send Build Documents request from File Invite for client XXX, no follow up in File Invite, follow up in prep in 4 months:
DoneNA
Is there a linked build pre-approval? If yes, duplicate the line item in #Updates to separate the land and build. Then complete the details for each individual application and move to relevant spot in updates:
DoneNA
*** approval call script: https://www.uploans.com.au/approvalcall/ ***
Has client been informed:
We informed client via phone call, good to go and inform solicitorWe informed client via email, as we could not reach them via phone.Launceston based CSM to inform clients, task added to Monday - task board to callOther - see notes below:

Application type:
This is a purchase application, go ahead nowThis is a refinance application, go ahead nowThis is a purchase AND refi application, go ahead nowThis is a separation refinance application
Set up template email from Updates template in broker email "#WOOHOO" and schedule send for 10.00pm that night (add Sally in as CSM if she's handling settlement & make next follow up 2 business days):
Done
Copy above email in #Updates:
Done
Move file to section 5 Unconditional in dropbox:
Done
In Monday move task from #updates into "Unconditionally Approved/Settlements Board" section & status "waiting on loan documents to issue" - add Sally in as CSM if she's handling settlement & make next follow up 2 business days:
Done
IF THIS IS AN INTERNAL SETTLEMENT- in Monday copy the Internal Settlement checklist (from templates in settlements board) into the Monday task and complete ALL relevant steps, pin this to the top of the comment thread:
Done - I have completed the relevant steps of the checklistN/A - not an internal settlement
*** LOAN DOCUMENTS ***
Please check over this next section carefully, as it is very important.

For lenders that issue the documents directly to the clients:
ANZ / ME / Adelaide / MyState / Choicelend / Virgin / CBA / NAB / uBank / Suncorp
Send relevant email template to client (in Monday "Settlement Board" in "Templates" section) then complete the loan docs checklist in the 'templates' section of Settlement Board IN FULL, including the #9 email.
Check to see if the documents have been issued yet. (Look on the broker portal for that bank, or search the application number).
If they have been issued, put into next section in "Loan docs issued - waiting on client to sign/return" change label to "waiting on client" If not, change the label in Monday to 'Waiting on loan docs to be issued" , and make a note to chase this up with the bank.
Done - docs have been digitally issued to client alreadyDone - docs have not yet been issued to client and a note has been left in Monday to chase this.N/A, this bank issues the documents to us first
For lenders that issue the documents to us:
Check to see if documents are available (including Liberty, who digitally issue all documents except the mortgage, which we need to send).
If they are, complete the relevant bank's loan docs checklist in the 'Waiting on loan docs to be signed' section of #Updates IN FULL, including the #9 email, and change the label to 'Docs issued to client by Up Loans' in Monday.
If they are not, change the label in Monday to 'Docs Not Issued To Client - CHASE BANK.', and make a note to chase this up with the bank.
Done - check list completedDocuments not yet available - have made a note of this in MondayN/A - this bank issues their documents directly to the client
CONTRACT OF SALE (for purchase) attached:
DoneNAFile was too large to attach, have emailed directly to admin@uploans.com.au
DISCHARGE AUTHORITY (for refinance) attached:
YesNADischarge not completed yet, Person handling settlement please ask client to complete
FOR SEPARATION APPLICATIONS:
N/A - this is not a separationYes, this is a separation, see lawyer's details below:Yes, this is a separation but we do not know the lawyer's details, please request from client.

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Contract of Sale (If too large to upload, email only to settlement team and change checkbox option above)

Discharge Authority

Funding Calculator 1

Approval 1

Funding Calculator 2

Approval 2

Funding Calculator 3

Approval 3

Funding Calculator 4

Approval 4